How to Plan a Wedding – Planning Tips For Successful Wedding Preparation

First and foremost: Wedding planning can be highly stressful at times. You will end up asking yourself how to plan a wedding for a successful outcome. While many couples hire a professional to help manage their wedding plans, there are several reasons why they may choose to handle the majority of the responsibilities themselves.

Maybe you’re on a tight wedding planning budget, or perhaps you love all of the DIY possibilities, it’s a lot of extra details, but you can plan your dream wedding on your own.

When you’re dealing with decisions, lists, deadlines, and everyday life, the organization is essential for staying on track. The first step is to give yourself plenty of time to plan your wedding. A longer timeline is your friend here—aim for at least a year. Also, don’t forget to include your significant other in this step. Your wedding should be a reflection of the two of you as a couple.

So, where do I start? We’ve got your back. Just remember to keep one thing in mind: try to have some fun! After all, this is your chance to plan and organize the wedding event. Don’t get too caught up in the small details; instead, focus on what’s truly important: celebrating your love and getting married, all while surrounded by your friends and family.

From getting organized to finishing the wedding event successfully, here are the top wedding planning tips that answer the big question of “how to plan a wedding.”

Wedding Planning Tips: How to Plan a Wedding

When it comes to how to plan a wedding, it’s a great thing to use a checklist and follow the wedding planning tips listed. There is a method to the madness, and following a wedding planning checklist will ensure a stress-free and smooth process. For example, there is a reason why you should set a date and book your venue before deciding on your attire: you want to ensure that your outfit is appropriate for the setting and season of your event. That’s just one reason why following the steps to planning a wedding is critical; there are many more in the list below.

Establish a Wedding Budget

Fundamentally, the first step in wedding planning is to establish a budget. It may not be the most enjoyable part of the process, but you must complete it first because it sets the rest of your wedding planning process in motion. The last thing you want is to fall in love with a venue, vendor, dress, or another item only to discover it is entirely out of your price range. So, sit down with your parents or other potential contributors to create a total budget, and then divide it according to vendor or service.

Get inspired

Gathering inspiration is one of the most enjoyable aspects of planning a wedding step by step. Consider how you want your wedding to appear and feel. Do you want to go for a super-classic and formal look? Or how about a more relaxed and rustic wedding style? The decision is yours, but it’s a good idea to start looking at Pinterest, Instagram, and the latest wedding trends to get ideas for wedding colours, décor, and more. We recommend starting this process early on but ramping it up once you’ve chosen your venue and set a date.

Start a guest list

Coming up with an estimated guest count early on is essential when planning a wedding step by step. There is a significant difference between a 50-person wedding and a 300-person wedding, especially in venue options. So, before you start looking for wedding venues, figure out how many guests in the wedding event will have.

Set the date

You haven’t “set a date” until you book your venue. However, before you begin looking at venues, we recommend that you select a few potential wedding dates. First, consider the season in which you want to marry, as well as whether a Saturday night wedding is a must or if you’re open to a wedding on a different day. Then, look at the calendar, taking into account work schedules, holidays, family conflicts, and so on, and narrow down your options to a few dates. Having a few potential wedding dates in mind will be highly beneficial during the venue selection process.

Choose a venue

You now have all the information you need to book a wedding venue—one of the essential parts of our how-to plan a wedding guide—because you have a budget, an estimated guest count, and a few potential wedding dates in mind. Read online reviews of nearby wedding venues, go on-site, and collaborate with your partner to find your dream wedding location. You’ve officially set a date for your wedding once you’ve thoroughly read the contract for your ceremony and reception venue and signed on the dotted line—and the real fun begins!

Make a meal plan

Feeding your wedding event is another unanticipated expense. Before you sign the contracts, make sure that you are not required to serve the same meal to your vendors as you will to your guests. Otherwise, you might end up paying for 20 extra lobster tails. Instead, prepare a less expensive (but equally filling) meal for them. You’ll need to let your wedding caterer know how many vendors you need to feed (don’t forget photography assistants and band roadies) and what you want them to serve a couple of days before the wedding.

Organize transportation

You may need transportation to the ceremony for yourself and the wedding party depending on the venue. After that, you’ll need a getaway car to take you and your guests to the reception while the wedding event takes the transportation as mentioned above. Suppose your venue is in a remote location or you have out-of-town guests. In that case, it is considerate to book group transportation to transport them between the ceremony, reception, and hotel. Get creative with modes of transportation that genuinely speak to the surroundings for a personalized touch.

Book a vendors

The average couple often hires 13 vendors to assist them in creating their perfect wedding day. That may appear to be a lot, but it is critical to hire the right people to ensure that your special day runs smoothly. We recommend using this vendor booking timeline to determine when to book each professional, from your wedding photographer or videographer to your florist and DJ to your officiant, and reading online reviews to help you choose the best of the best.

Consult your wedding plan wisely

Your invited friends and family to be a part of your wedding event provide emotional and tactical support throughout the wedding planning process and on the big day. Consult with your partner to determine the best size wedding party for the two of you, keeping in mind the costs associated with this particular responsibility. Consider who you want standing next to you during this momentous occasion and whether they can carry out the duties of their position throughout the planning process.

Create a relaxing atmosphere

Set the mood with music, an unhurried pace, and plenty of space for your guests if you want them to relax. Add some excellent lighting, louder music, and try to keep your guests together with a little more if you’re going to get everyone in the mood for a party in the evening. Your wedding reception will be a massive success if you can create the right atmosphere.

Send wedding invitations

Wedding invitations are typically sent six to eight weeks before the big day, with an RSVP deadline of two or three weeks before. One of the most important aspects of wedding planning is sending out invitations on time.

Provide wedding reception seating chart

Determine how many tables your wedding reception venue can accommodate with the help of your venue and planner. Then, using an online tool, determine who sits where while keeping relationships and family dynamics in mind. Once you’ve finalized your seating chart (usually about a week before your wedding), send it to your caterer, venue, and stationery so that escort cards can be created.

Read also: 30 Essential Wedding Planning Tips and Tricks.

So, how long does it take to plan a wedding?

There are no hard and fast rules because you can mold the steps above to your timeline, slowing down or speeding up (we even have a three-month wedding checklist) where necessary. The amount of time required is determined by two critical factors: 1) the general timeframe, think year and season in which you want to marry, and 2) the length of time you want to be engaged. The average engagement lasts 13 months, which is more than enough time to complete the tasks listed above.

How to Plan a Wedding: Final thoughts

Now you know how to plan a wedding but keep in mind that this guide does not cover every aspect of wedding planning. There are numerous other minor details to consider when planning a wedding, such as selecting wedding favours for guests, writing your vows, selecting escort cards, and so on. 

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